Chair Annual Report to Assembly

Agenda-Board, Combined Board & Committee Chair (CBC) Meeting, Assemblies; rules on procedures; unofficial non-voting  member of all committees.

Ensure we follow “fiduciary” legal and 36 spiritual principles of the organization. Pass it on!

Conducted approximately 39 board related meetings, since 9 May 2023

Conducted 8 Combine Board & Committee Meetings (CBC) establishing Format

and Quarterly Reporting (per bylaws)

Conducted 7 assemblies

• June 23-Allowed Membership to Respond to Chair’s Resignation
• July 23- Unbudgeted fund requests; amended bylaws to eliminate Finance Chair as board position.
• 23-Established 2 new board positions: Trustee at Large and International Trustee
• 23-Elected 5 officers, passed 2024 budget
• March 24-Passed OIAA Guidelines; elevated Communications to standing committee
• June 24-1^st internal Financial Review; 1^st Annual Committees’ Report to Membership (per bylaws)
• September 21-Annual Board Report to Assembly; unbudgeted funds request for Online International Convention

Chaired & then participated in Ad Hoc Guidelines Committee

Feb 2023-30 September 2023; participated in 3 Membership Guidelines Presentations-Feb, March 2024, (passed in March 2024 Assembly)

Created Board Ad Hoc Committee to develop a Board Inventory

Participated In Board Inventory Process-4 2-hour meetings with facilitators (2 Past Trustees from the US/Canada General Service Structure), June-July 2024, informed membership, chair’s report 1 September 24

Authored Reports

• To Appropriate Audiences-Membership, Board, CBC.
• Used published platform for PI for service positions or events

Accepted Resignations

PIC (Public Information), Alt. Registrar, Alt PAC(Policy & Admission) Vancouver Convention Chair, Trustee At Large, Vice Chair

Replaced

PIC,(Public Information) Vancouver Convention, Trustee At Large,  Alt Registrar; Board discussed 3 potential Vice Chair Candidates as appointments

Established

CPC Committee (Cooperation with the Professional Community)

Created policy documents

• Committee Charters
• Governance Documents-Whistleblowers, Document Retention, Conflict of Interest
• Open Door
• Online Meeting Member Decorum, Universal Committee Standards
• OIAA Guidelines

ICOAA (Intergroup/Central Offices of A.A.)

Prepared Presentation 2023 Cincinnati; Participated in 2024 Las Vegas

• Regular Visits to committees who hold meetings – CPC, Communications, Finance, Tech
• Particularly Active in…
• Tech’s Zoom Tech Crew-Participated in Events I did not host—coordinated others I conducted
• PAC (Policy &Admissions)-Group Issues and Listing Concerns-approximately 74 since 1 Jan 24
  • Email communications
  • Phone Calls
  • Group Research & Visits
• Unity Convention
  • Provided Public Information in coordination with Communications
    • Planning presentation for event OIAA 1^st International Convention, Friday night slot, (6:30 p) Tentatively-What is OIAA and Service Opportunities
  • Participating in Q & A, Unity Meetings, Tech Meetings
• Vancouver Convention-
  • Found new chair
  • Coordination with alt Chair
  • Contact with General Service Office and King Pins,
  • Passing on of information from Past Chair & Vice Chair
  • Communications Committee
  • Flier Work
  • Work with Archivist
  • Announcement for Grapevine Podcast of International Convention

• Grapevine
• Get Into Action

We are available!

Send me issues we want to discuss together! (Chair@aa-intergroup.org)

Board meetings- 2^nd Sundays, 2pm, monthly-open; Zoom 840 0946 3911 PW Board.

21 December Election Assembly, Discussion & Vote for Budget

Respectfully submitted, Susan R, OIAA Chair
Watermark design, Beth A, OIAA International Trustee