Board Attendees:

Beth A., International Trustee

Amelia L., Secretary

Jennifer B., Treasurer

Mark M., Technology Chair

Ken B., Chair

Guests: 

Madeleine P.

Kevin D.

Brigitte, Alt-International Trustee

Jan BB, PAC Chair

Mary from Winston-Salem

Ken B, the Chair, called the meeting to order at 2:02 PM: The meeting opened with the Serenity prayer.  The board members introduced themselves, then welcomed the guests.  

Quorum: Five out of five board members were present.

Chair Resignation: Susan R. resigned yesterday.  We wish her well.

Reports: Kevin D., background in corporate and public accounting and auditing, gave an independent financial report of OIAA’s internal control ensuring that the inflows and outflows are recorded and accounted for correctly including the balance sheet, Mercury Technologies, Traveling Mailboxes, checking, receivables from PayPal and Stripe (top rating) 7th Tradition, and expenses.  Zero is the accounting system that OIAA uses out of New Zealand, audited by Ernst and Young that takes the information from PayPal, Stripe and Traveling Mailboxes, and deposits it to Choice Financials/Mercury which is FDIC insured. We have a Treasurer that reviews the accounting system and the Alt Treasurer deposits into Traveling Mailboxes. Being a wonderful AA member he went beyond what a financial review would require and found all of our procedures in compliance with no irregularities. (An outside review could cost $10,000 to $25,000.)  

Jennifer motioned to accept Kevin D’s financial review report and distribute it to the membership. (see link) Mark seconded. Approved unanimously. 

Minutes: The minutes of January 26th, 2025 were discussed. Mark motioned to accept the January 26th minutes as read on the screen and seconded by Beth.  Approved unanimously.

Treasurer’s Report: There were no questions on the posted financial statements.

Coffee with the Board:  Ken shared that the purpose is to get members questions in an informal session and share their concerns with the board.  

Tech Chair Report: Mark shared that he is working with Beth to launch the OIAA 2025 international online convention page in a week, calling it OIAA 2025.  Secondly, he has emails for the committees.

International Trustee Report: Beth is working with a linguistic district in Area 29.  Unity Committee will post convention deadlines and a plan of action.  The WhatsApp 8 language groups are growing. Brigitte is the admin for the French group.  

Insurance Review: Ken shared that he is still doing his review and will have more precise information for both D&O insurance and cyber lability insurance.  Beth asked that the cyber liability insurance take into account our Terms of Use Policy.

Terms of Use Policy: The attorney sent us a list of comments and questions. One question was “Are there any other domains that link to your site?” Mark asked that he have more time. Jennifer motioned to postpone the Terms of Use inquiry and Amelia seconded. Approved unanimously. 

Trustee at Large:  Madeleine P discussed her background and interest in joining the board as Trustee at Large. She served as delegate to the General Service Conference and in 2006 was elected to the General Service Board as regional trustee.  She was the 1st alcoholic to serve as Vice-Chair of the Board and also served on numerous committees. She had two careers, one in finance and budget and a second in trauma nursing.  She served on the Portland area intergroup, Greater Seattle intergroup, Central Oregon intergroup, the Deaf Access Committee and other deaf forums including the 2025 International AA Convention. She was the program chair for virtual PRASSA and making sure no one was left out transcending borders, cultures, and languages. She hopes to bring something to the spiritual conversations that happen within the service committees and within the Board.

Unbudgeted Funds Request:  Jennifer presented two line items that need membership approval at the March Assembly. (See links) Mark motioned and Amelia seconded that we approve both of these budget requests for additional funds and present for their approval at the March assembly. It passed unanimously.

Agenda Preparation for the March Assembly:  Members gave a list of items for the next membership meeting and agreed that they would send them to Ken for publishing on the website.

Motions Summary

The following motions were voted on by the Board at this meeting:

• Motioned, seconded and approved unanimously to accept Kevin D’s financial review report and distribute it to the membership. (see link) 
• Motioned, seconded and approved unanimously to accept the January 26th minutes as read on the screen.
• Motioned, seconded and approved unanimously to postpone the Terms of Use inquiry.
• Motioned, seconded and approved unanimously to approve both budget requests for additional funds and present for their approval at the March assembly. 

Signed: Amelia L., OIAA Secretary, February 14th, 2025