Board Attendees:

Beth A., International Trustee

Amelia L., Secretary

Jennifer B., Treasurer

Mark M., Technology Chair

Susan R., Chair

Ken B., Vice Chair

Guests:

Brigitte, Alt IGR Huit

Susan R., the Chair, called the meeting to order at 2:00 PM: The meeting opened with the We version of the Serenity prayer.  The board members introduced themselves.  

Minutes: The minutes of November 10th, 2024 were discussed, motion to accept by Jennifer and seconded by Beth.  One abstention by Ken, five approved.  Minutes of November 24, 2024 were reviewed, motion to accept by Jennifer and seconded by Mark.  The December 8th board meeting was cancelled so there are no minutes to approve. The minutes of January 12 were discussed, and Jennifer made a motion to accept, Mark seconded, and they were approved unanimously.

Old Business: 

Legal Docs: Pro Bono had fully vetted the three docs (See Board Docs), and it was discussed at the June 10th 2024 Board Meeting.  Jennifer motioned that the Board accept the Conflict of Interest, Whistleblower, and Retention of Documents and bring them to the March Assembly.  Mark seconded.  Minority opinion that we check legality of needing to have membership approve these documents.  No motion to reconsider.  Motion approved, vote of 4.

Strategic Planning: Jennifer made a motion that all board members stop organizing further strategic plan meetings.  Ken seconded. The board clarified that we can only function as a board member in OIAA; we can’t take off that hat.  The membership will always see us not matter what we say.  Approved unanimously.  

Executive Session called at 2:41 PM EST.

Motions Summary of Regular Board meeting

The following motion was voted on by the Board at this meeting:

• Motion that the Board accept the Conflict of Interest, Whistleblower, and Retention of Documents and bring them to the March Assembly.  Motion made by Jennifer and seconded by Mark, approved by a vote of four. 

• Motion that all board members stop organizing further strategic plan meetings made by Jennifer and seconded by Ken.  Approved unanimously. 

Signed: Amelia L., OIAA Secretary

OIAA Board Approved 25.2.9