Board Attendees:

Gwen M., Chair 

Beth A., International Trustee

Amelia L., Secretary

Jennifer B., Treasurer

Mark M., Technology Chair

Madeleine P., Trustee-At-Large

Guests:

D.C. Dave 

Beth D.

Tamara

Naterena

Bruce

Sharon

Kathleen

Gwen M, the Chair, called the meeting to order at 2:00 PM: Gwen M. opened with the St. Francis prayer in Step 11 of the 12×12.  

Quorum.  All Board members were present (4 out of 6 is Quorum). 

Minutes: The minutes of February were discussed, tabled to Executive Session to review minutes.

Old Business: 

Treasurer’s Report.  No questions. Kevin will need 10 minutes for his Financial Review presentation to the Membership.

Beth A., International Trustee, shared update on the Convention.  We have 3 Russian speaking groups participating, four groups in Iran, Brazilian groups, Australian, US, and New Zealand.  Jen from the UK is coordinating marketing and creation of videos with a Brazilian member with Portuguese translation. It’s exciting.  

New Business:

Madeleine P. was welcomed to the Board as our Trustee-at-Large.  She was the Idaho Delegate to the Conference, Pacific Region Trustee to the General Service Board from 2006 to 2010, with a focus over 20 years on workshops and information regarding safety. More recently she has been creating access for deaf alcoholics, preparing a forum with GSO for them. She is reading background and visiting the Committees.

Mark, Tech Chair, discussed website statistical report. It is posted every month on the website. The meeting numbers continue to grow approximately 100 a month. We are working on translation and website redesign, looking for a YouTube channel manager. We will look at what documents will need to be translate.  Write good English!  Beth said that members want translated “How do I sign up my group?  Bylaws and Guidelines”

Jennifer discussed the Whistleblower policy and references to the Open Door Policy (a procedural policy that is redundant). Jennifer made a motion to strike any references in the document to the Open Door Policy, seconded by Amelia and passed unanimously.  ProBona had reviewed and recommended the policy before Open Door language was added.  Jennifer will sanitize the document and send it to the Board. 

Coffee with the Board was discussed.  We need to clarify our intentions and commitment to translation services.  Mark motioned that we go to the Membership for their desire to have a Coffee Hour with Board members and the needed unbudgeted funds for interpretation. Amelia seconded and Board approved unanimously. 

Gwen reviewed her agenda for the Assembly.  Board members helped organize the agenda and give her times for presentations. We must not have open mike because interpretation is very challenging.  The timer must give each member equal time. 

Bruce was asked to discuss his motion.  The Board will discuss in the Executive Session.  

Meeting adjourned, followed by an Executive Session.  

Motions Summary

The following motions were voted on by the Board at this meeting:

• It was motioned to strike any references in the Whistleblower document to the Open Door Policy, seconded and passed unanimously. 
• It was motioned, seconded and approved unanimously that we go to the Membership for their desire to have a Coffee Hour with Board members with the needed unbudgeted funds for interpretation.  

Signed: Amelia L., OIAA Secretary, April 5, 2025

Approved: April 13th, 2025