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Unbudgeted Funds Request-20 Sept 2025 Assembly
OIAA Unbudgeted Expense Request Form- Accounting Expenses Committee Name Finance Date of Request 26/08/2025 Background:
With the recent resignation of OIAA’s Treasurer, the Finance Committee and Board have identified the need for additional professional accounting support to maintain strong fiduciary oversight, ensure accurate tax reporting, and uphold financial compliance during this transition period. While day-to-day bookkeeping continues under staff support, contracted accounting services will provide the necessary oversight and continuity until the Treasurer position is filled. The Finance Committee and Board therefore recommend approval of an expenditure of up to $5,000 to secure these services.
Motion:
That the membership approve an expenditure of up to $5,000, as recommended by OIAA’s Finance Committee and Board, for contracted accounting services to ensure continuity of fiduciary oversight, tax reporting, and financial compliance during the transition period following the Treasurer’s resignation.Expense Type Projected
CostActual
CostDifference Reason for Request Accounting/
Bookeeping$5,000.00 $5,000.00 Accounting services for balance of 2025 Total $5,000.00 $0.00 $5,00.00 Is this a one time expense or recurring? One Time Anticipated date of expense:
September-December 2025Is this request in addition to an existing budgeted item? Yes If yes, please explain. $2,400 was already approved in the budget for 2025. With this addition the total will be $7,400 for 2025. OIAA Unbudgeted Expense Request Form- Legal Counsel Committee Name Finance Date of Request 26/8/2025 Background:
In keeping with OIAA’s Whistleblower Policy and New Jersey law, the Board has initiated a formal investigation into concerns submitted in good faith. To ensure the process is fair, confidential, and legally sound, the Board recommends engaging independent legal counsel. We are therefore requesting membership approval of an unbudgeted expenditure of $3,540 to cover these legal costs.
Motion:
That the membership approve an unbudgeted expenditure of $3,540, as recommended by the Board of Trustees, for independent legal counsel to support the ongoing Whistleblower investigation in accordance with OIAA’s Whistleblower Policy and New Jersey law.Expense Type Projected
CostActual
CostDifference Reason for Request Organizational Fees $3,540.00 $3,540.00 Projected to cover 12 hours of legal counsel August – September 2025 Total $3,540.00 $0.00 $3,540.00 Is this a one time expense or recurring? Recurring Anticipated date of expense:
September 2025Is this request in addition to an existing budgeted item? Yes If yes, please explain. This expense was not anticipated in advance and requires an amount above what is currently in the budget.
